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Data Sharing

your care dataThe NHS is changing how patient information is stored and shared in England, so it can provide better care for patients.

There are currently three different data sharing programmes that affect an individual’s primary care record (that’s the data that your GP holds about you on their clinical database).

These are all run separately, have different benefits for the patient and have different rules and regulations around what data is shared, how it is shared and who can access it. Please see our Guide to Data Sharing for more information:



We use the mailing service Docmail to send letters to patients during campaigns such as Flu Vaccine invites on our behalf. This partnership is governed by a legally binding contract, is fully compliant with the Data Protection Act 1988 and has been set up in accordance with guidance from the Department of Health and the Information Commissioners Office (ICO). Please refer to the documents below for more information:

Fair Processing Notice

Data Protection Register

Docmail ISMS Certificate

Docmail Data Protection Certificate

Docmail Data Processing Agreement


Care Data

Information about you and the care you receive is shared, in a secure system, by healthcare staff to support your treatment and care.

It is important that we, the NHS, can use this information to plan and improve services for all patients. We would like to link information from all the different places where you receive care, such as your GP, hospital and community service, to help us provide a full picture. This will allow us to compare the care you received in one area against the care you received in another, so we can see what has worked best. Guide_to_Data_Sharing_2014.docx


Information such as your postcode and NHS number, but not your name, will be used to link your records in a secure system, so your identity is protected. Information which does not reveal your identity can then be used by others, such as researchers and those planning health services, to make sure we provide the best care possible for everyone.

You have a choice. If you are happy for your information to be used in this way you do not have to do anything. If you have any concerns or wish to prevent this from happening, please speak to practice staff or download the opt out form below, complete it and return it to the practice

We need to make sure that you know this is happening and the choices you have.

doc How information about you helps us to provide better care

doc Care Data - Frequently Asked Questions

doc Opt Out Form - Download, complete and return to the practice

You can find out more on the NHS England Care Data website


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